Real-Time Golf Genius API Integration for Tournament Operations

WGAP relied heavily on Golf Genius APIs to manage tournaments and scores. Any disruption in sync could break critical workflows.

Our Solutions

• Developed robust API handlers to fetch, update, and sync tournament data in real-time
• Built fault-tolerant middleware for persistent sync and error recovery
• Implemented webhook support for near-instant updates from the Golf Genius API

Impact on KPIs

• 60% reduction in manual sync errors
• Tournament data accuracy increased across all events
• Real-time updates enabled for team match schedules and scores.

Role-Based Access Control (RBAC) for User-Specific Admin Functions

With varying user roles like super admins, staff, interns, and club managers, WGAP needed fine-grained access control to protect sensitive data.

Our Solutions

• Built a flexible RBAC system that assigns permissions by user type
• Created role creation/edit interfaces for super admins
• Configured module-level access for membership, payments, and match data

Impact on KPIs

• 100% secure access separation across admin roles
• Simplified backend navigation based on role scope
• Reduced human error in critical module operations

High-Volume Data Optimization for Matches & Schedules

Team matches generated large, complex datasets such as scores, player rosters, and match dates, which slowed down the system.

Our Solutions

• Optimized Laravel database queries using indexing and relationship caching
• Implemented lazy loading and scoped data filters
• Designed fast-import/export pipelines for match data and lineups
• Module includes subtabs for:
  • Full team schedules
  • Individual 1-on-1 match results
  • Cups like Philadelphia and Wallingford
  • Lineup registration feature

Impact on KPIs

• Data processing time reduced by 40%
• Match scheduling UI remains performant even with thousands of entries
• CSV imports and exports now complete in seconds

Membership and Payment Management System with Robust Tracking

WGAP needed a comprehensive view of memberships, including club affiliation, handicap info, and real-time payment history.

Our Solutions

• Developed member profiles with detailed metadata and historical logs
• Integrated payment tracking with Stripe for financial transparency
• Enabled one-click exports and bulk actions for annual operations

Impact on KPIs

• 100% accurate membership fee tracking
• Admins save hours during registration and reconciliation seasons
• Member data is always up-to-date for reporting and eligibility checks

Full Tournament & Open Day Event Management

Manually managing event schedules, tee times, and results across dozens of tournaments caused admin fatigue and errors.

Our Solutions

• Designed a CRUD-based tournament dashboard with live status tracking
• Added tee time import/export support with sample Laravel Blade templates
• Created Open Day scheduler with registration slots and player counts

Impact on KPIs

• Over 100 events are managed annually with zero scheduling conflicts
• Admins reduced planning time by 50%
• Automated formats used by 90% of participating clubs

Smooth Communication & Third-Party Service Integrations

Allow Global Admins to switch between multiple offices/clients securely, with strict role-based control.

Our Solutions

• Built a centralized settings module to manage credentials consisting of tabs for:
  • General settings for credentials
  • User registration windows with start and end times
  • Customizable email templates for open-day booking confirmations
• Integrated Mailgun for transactional emails with dynamic templates
• Allowed visual customization of email headers, fonts, and links

Impact on KPIs

• 70% increase in email deliverability
• Professional communication templates maintain brand consistency
• Zero downtime during service configuration updates

Detailed Action Logging for Full Admin Audit Trails

Lack of activity logs meant poor traceability of admin actions, which was critical for a historic, member-centric association like WGAP.

Our Solutions

• Logged every backend action with timestamps, roles, and affected entities
• Built searchable activity logs using MySQL indexing and filterable views with jQuery & Bootstrap
• Tracked user session durations for performance and security auditing

Impact on KPIs

• 100% visibility into backend activity
• Enabled compliance with internal audit standards
• Quick resolution of disputes or user missteps

Golf Club Listing and Information Management

The portal needed to centralize club data entry and updates for hundreds of affiliated golf clubs without duplications, inconsistencies, or manual rework.

Our Solutions

• Built a CRUD interface to add, update, and delete club details with fields like:
  • Name
  • Location
  • Website
  • Contacts
• Integrated CSV import and sample upload templates to streamline batch club listings.
• Implemented validation checks for duplicates, missing fields, and malformed data.
• Added metadata fields for course count, participant limits, and contact roles to enrich record context.
• Developed auto-sync triggers via Laravel scheduler and internal queue systems to keep front-facing listings updated with backend changes.

Impact on KPIs

• 98% reduction in duplicate or outdated listings.
• Reduced manual data entry time by 70%.
• 100% of active club entries now include full contact and metadata fields.

Transaction Tracking and Order Management

WGAP wanted real-time visibility into thousands of membership and tournament payments while supporting accurate reconciliations and reporting.

Our Solutions

• Developed an order module with fields for:
  • Transaction ID
  • User data
  • Discounts
  • Total price
• Enabled CRUD operations to add and edit payment records across Stripe, manual, and offline channels.
• Built export-to-CSV functionality for financial reports and audit purposes.
• Connected payment status fields with color-coded flags for quick admin overviews for:
  • Paid
  • Failed
  • Pending
• Added filterable views by:
  • Date range
  • Club,
  • Member name
  • Transaction status

Impact on KPIs

• 100% traceability for all payment records logged through the portal.
• Cut reconciliation time by 60% through bulk export capabilities.
• Full coverage of historical transaction data with real-time access.

Efficient Management of Backend User Accounts

We had to securely manage backend users and staff roles across multiple administrative tiers without compromising access control or introducing account duplication.

Our Solutions

• Developed a backend user panel with CRUD access to create, view, and delete admin profiles.
• Integrated super admin privileges to assign roles and manage account hierarchies.
• Allowed account creation with club affiliations and flags like “Club Pro Member” for advanced tagging.
• Timestamped every account creation and modification for traceability.
• Connected this module with the RBAC engine for synchronized permission control across the portal.

Impact on KPIs

• 100% of backend users are now managed under strict role governance.
• Zero unauthorized access incidents since deployment.
• New admin accounts are created 3x faster with guided creation flow and built-in validations.